Contact and place of performance
Jessica Hutchison
Glenville, WV 26351
USA
RE: 15B11926Q000000012 Dear Offeror: This solicitation package has been provided for your consideration. This RFQ is for a CHILLER MOTOR & VFD (VARIABLE FREQUENCY DRIVER). Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This soli...
View moreThe Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to [email protected]. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
The Federal Prison System, Bureau of Prisons, has issued this combined synopsis/solicitation to procure a chiller motor and variable frequency driver (VFD) for FCI Gilmer, located in Glenville, West Virginia. This procurement is identified as solicitation number 15B11926Q00000012 and is classified under NAICS 423730 for Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers and PSC 4120 for Air Conditioning Equipment. The contract is designated as a 100% small business set-aside (SBA).
Submissions must include specific measurements and components as outlined in the solicitation, along with estimated shipping and delivery lead times. The government intends to award a contract to the responsive and responsible vendor providing the best value, with past performance and price considered approximately equal in importance. To be eligible for award, offerors must provide a completed Standard Form 1449 and ensure an active registration in the System for Award Management.
Responses are due to the contracting office no later than 12:00 p.m. on June 26, 2026. All quotations must be submitted via email to the primary point of contact, Jessica Hutchison. The solicitation package includes two attachments: the RFQ document and a cover letter, both posted on June 17, 2026. Hand-carried or faxed bids will not be accepted.
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