Contact and place of performance
Joshua Rosa
Coleman, FL 33521
USA
SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION (RFI) . Mortuary Services – Federal Correctional Complex (FCC) Coleman Notice Type: Sources Sought / Market Research NAICS Code: 812210 – Funeral Homes and Funeral Services PSC Code: G001 – Social-Care of the Dead/Funeral 1). Description: This Sources Sought Notice / RFI is issued solely for market research purposes in accordance with FAR Part 10. The...
View morePreparation & Embalming: Perform arterial or sectional embalming (for autopsied cases), restorative work (derma-surgery, cosmetics), and dressing to ensure a lifelike appearance. Disposition Options: Local Burial: Coordination with FCC Coleman Supervisory Chaplain for ceremonies atcemeteries within a 50-mile radius. Shipment of Remains: Coordination of air, rail, or ground transport to the inmate’s place of conviction or legal residence within the US/Territories.
Cremation: Execution of cremation services upon written authorization and shipment of ashes via U.S. Mail (Certified). Caskets & Containers: Furnishing standard 20-gauge steel caskets, sealed caskets (for communicable diseases), and necessary outside shipping containers (air trays/wood boxes).
Documentation: Completion of death certificates, permits, and detailed shipping arrangements (flight numbers, airway bills, etc.).
3. Purpose: Identify vendors with the facility capacity to perform postmortem examinations and body preparation. Assess industry capability to meet the strict 2-hour response window. Obtain Rough Order of Magnitude (ROM) pricing for specific service line items (Embalming, Caskets, Mileage, etc.). Evaluate vendor proximity to FCC Coleman to ensure logistical feasibility for local burials.
4. Requested Information Company Information: Legal name, UEI number, and business size status. Proof of valid Florida Funeral Director/Embalmer licensing. Relevant Experience Demonstrate experience with government or institutional contracts. Describe your facility’s capability to host postmortem examinations if requested by the coroner. Operational Approach Describe your fleet capability for transport (suitable closed conveyances). Confirm your ability to meet the 2-hour pickup requirement 24/7.Describe your process for coordinating with receiving funeral homes and government CORs.
5. Cost Estimate Information (ROM) : Vendors are encouraged to provide non-binding, high-level pricing for the following: Professional Services: Pickup, embalming (Normal vs. Autopsied), and restorative art. Caskets: Standard 20-gauge steel and Sealed/Specialty caskets. Transportation: Flat rate for local burial vs. mileage rate for long-distance ground transport. Cremation: All-inclusive rate including the urn/container and certified shipping.
6. Industry Feedback the Government welcomes feedback regarding:The feasibility of the 2-hour response requirement. Standard industry lead times for obtaining death certificates and transport permits in Florida. Common cost drivers for shipping remains via air freight in the current market.
The Federal Prison System, Bureau of Prisons, has issued this sources sought notice to conduct market research for comprehensive mortuary and funeral services at the Federal Correctional Complex (FCC) Coleman in Florida. The agency is seeking qualified vendors to provide professional care, preparation, and disposition of deceased inmates across multiple correctional institutions and local community hospitals. This requirement is classified under NAICS 812210 (Funeral Homes and Funeral Services) and PSC G001 (Social-Care of Remains and/or Funeral). There is currently no set-aside designated for this procurement.
The scope of services involves responding to death notifications within a two-hour window, 24 hours a day, to pick up remains. Contractors must be capable of performing arterial or sectional embalming, restorative work, and dressing to ensure a lifelike appearance. Disposition options include coordinating local burials within a 50-mile radius, executing cremations, and arranging the shipment of remains via air, rail, or ground transport to an inmate’s place of conviction or legal residence. Vendors are also responsible for furnishing standard 20-gauge steel or sealed caskets, completing death certificates and permits, and providing facility capacity for postmortem examinations if required.
Responses to this notice, identified by solicitation number 15b302999999999, are due by June 5, 2026. The government is requesting company information, proof of Florida Funeral Director/Embalmer licensing, and a Rough Order of Magnitude (ROM) for various service lines including professional fees, transportation mileage, and cremation rates. The primary point of contact for this market research is Joshua Rosa. Two attachments were included with the notice on May 28, 2026: a Sources Sought Notice PDF and a Mortuary Statement of Work (SOW) PDF.
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