The City of Providence, Rhode Island, is requesting proposals for Commissioning Agent services for Phase 4 Providence Public Schools projects, with a submission deadline of June 15, 2026. This procurement covers seven individual school projects currently in the feasibility study phase, including Carnevale Elementary, DelSesto Middle, Hope High, Dr. Martin Luther King Jr. Elementary, Roger Williams Middle/Young Woods Elementary, and Vartan Gregorian Elementary. The selected firm will provide services across three primary stages: RIDE Stage III design reviews, construction commissioning, and project closeout/post-occupancy services.
The submission process requires two separate, sealed proposal packages: a Technical Proposal for Qualification and a Professional Cost Proposal. Both packages must include two hard copies and one digital copy on a USB flash drive. Technical proposals must be submitted to the Department of the City Clerk (Room 311, City Hall, 25 Dorrance Street) by 2:15 P.M. on June 15, 2026, where they will be publicly opened. Professional Cost Proposals must be submitted to the Department of Purchasing (Room 408, City Hall) by the same deadline. Failure to follow these specific submission instructions or to include all required forms—such as the Familial Relationship Affidavit, Certificate of Non-Collusion, and MBE/WBE participation forms—will result in disqualification.
Questions regarding the process or forms should be directed to the Purchasing Department at [email protected]. Inquiries regarding MBE/WBE requirements should be sent to Grace Diaz at [email protected], while technical specification questions must be directed to Liliana Smith at [email protected]. The deadline for all questions is June 3, 2026, at 2:00 P.M. There is no pre-bid conference for this solicitation.
Bidders must note that the City has a combined 20% MBE/WBE participation goal. Additionally, the project is subject to local ordinances regarding apprenticeship requirements and "First Source" hiring agreements for projects valued at $100,000 or more. All submitted bids become public record upon opening, and bidders are cautioned not to include sensitive information in their initial submission unless specifically requested. The City reserves the right to reject any or all bids and to terminate the contract for convenience or cause.
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PVD26-65-Public-Property-RFP-Commissioning-Agent-Services-for-Phase-4-Providence-Public-School-Projects-MT-53180.pdf This Request for Proposals (RFP) seeks a qualified Commissioning Agent (CxA) to provide professional services for Phase 4 of the Providence Public School District (PPSD) construction projects. The scope covers seven projects currently in the Feasibility Study phase, including renovations and new construction at various schools (e.g., Hope High School, Dr. Martin Luther King Jr. Elementary, and Roger Williams Middle/Young Woods). **Key Requirements and Scope** The successful firm will provide services across three primary phases: 1. **RIDE Design Reviews:** Reviewing Owner’s Project Requirements (OPR), Basis of Design (BOD), and construction documents at multiple milestones (Schematic through 100% Construction Drawings) to ensure compliance with NE-CHPS protocols and energy efficiency goals. 2. **Construction Commissioning:** Coordinating commissioning activities, conducting site visits, performing pre-functional checklists, executing functional performance tests, and managing deficiency logs. 3. **Project Closeout/Post-Occupancy:** Delivering a final commissioning report, developing a Systems Manual, and conducting a 10-month post-occupancy review. **Submission Instructions** Bidders must submit two separate, sealed packages by **June 15, 2026, at 2:15 P.M.** Failure to follow these instructions will result in disqualification: * **Technical Proposal for Qualification:** Must contain no cost information. Submit to the Department of the City Clerk, Room 311, City Hall. * **Professional Cost Proposal:** Must be submitted separately to the Department of Purchasing, Room 408, City Hall. * **Format:** Each package requires two hard copies and one digital copy on a USB flash drive. **Deadlines and Questions** * **Deadline for Questions:** June 3, 2026, by 2:00 P.M. * **Technical Inquiries:** Direct to Liliana Smith (LeftField) at [email protected]. * **Process/Form Inquiries:** Direct to the Purchasing Department at [email protected]. * **MBE/WBE Inquiries:** Direct to Grace Diaz at [email protected]. **Important Considerations** * **MBE/WBE Goal:** The City has a combined 20% MBE/WBE participation goal. Bidders must include the required participation forms or a waiver request. * **Financial Assurance:** No bid bond or certified check is required for this solicitation (see Bid Terms, Section 1d). * **Public Record:** All submitted bids become public record upon opening. Sensitive information should only be provided if explicitly requested by the department after the initial bid. * **Performance Standards:** The project requires adherence to ASHRAE Guideline 0-2005 and various NFPA and Rhode Island building codes. * **No Guaranteed Spend:** The contract does not guarantee a specific quantity of work or dollar amount; assignments will be made on an as-needed basis. |