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The Department of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations Operational Planning Meeting FY26 from August 23 – 28, 2026
Contact and place of performance
Antoinette Ingram
Houston, TX 77056
USA
The Office of Inspector General, Office of Audits & Evaluations (QAE) plans to have a conference and meeting in Houston, TX It is their FY26 Operational Planning Meeting scheduled August 23 – 28, 2026. Minimum Venue & Room Specifications: · General Session: 1 room, classroom style, ≥106 attendees; wide layout to maintain sightlines for the back of room. &mid...
View more· Breakouts: Podium; 1 lavalier mic; 2 handheld wireless mics; 1 presentation screen each.
· High-reliability Wi-Fi coverage in all rooms.
Light Refreshments:
· AM & PM 30-minute breaks, Monday–Thursday (meeting days). Include coffee/tea, water, and standard light break items; offer pricing tiers and service fees.
Event Location:
Locations with criteria set is to ensure walkability for individuals that may have mobility issues and not being authorized a rental car.
· Houston, TX, within 0.5 miles from dining establishments in the Galleria area
Room Block:
· Room block for 106 attendees at the government per diem rate. Note: Attendees will be booking and paying for their rooms individually with their own government travel card.
Additional Information:
This is not a request for quote at this time
The Department of Veterans Affairs, Office of Inspector General, Office of Audits & Evaluations, is planning its Fiscal Year 2026 Operational Planning Meeting in Houston, Texas, scheduled for August 23 through August 28, 2026. This pre-solicitation notice under solicitation number OIG-26-000003 seeks a venue within 0.5 miles of dining establishments in the Galleria area to ensure walkability for attendees with mobility issues. The requirement includes a room block for 106 attendees at the government per diem rate, though individuals will be responsible for booking and paying for their own lodging using government travel cards.
The venue must provide a total of seven rooms, including a large general session room for at least 106 attendees in a classroom-style layout, five breakout rooms accommodating at least 25 attendees each, and a quiet room for approximately 10 people. Comprehensive audiovisual support and high-reliability Wi-Fi are required for all sessions to accommodate both in-person and virtual participants, including podiums, lavalier microphones, handheld wireless microphones, and multiple presentation screens. The provider is also responsible for supplying light refreshments for morning and afternoon breaks from Monday through Thursday.
This opportunity is classified under NAICS 721110 for Hotels (except Casino Hotels) and Motels and PSC V231 for TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL. There is no set-aside designated for this requirement. Responses to this notice are due by June 17, 2026, and Antoinette Ingram is the designated point of contact for the Department of Veterans Affairs.
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