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Shaw AFB Postal Metering Machine - Sources Sought
Contact and place of performance
TSgt Allan Zajac
Charleston AFB, SC 29152
USA
Title: Sources Sought – Postal Metering Machine – Shaw AFB Notice Type: Sources Sought (SS) Response Date: 4 PM EST 11 May 2026 1. INTRODUCTION This Sources Sought (SS) is issued solely for market research purposes to determine potential sources and industry capabilities. This notice does not constitute a Request for Proposal (RFP), Request for Quotation (RFQ), or Invitation for Bid (IFB) a...
View more3. DESCRIPTION OF REQUIREMENT
The contractor shall furnish all equipment, materials, consumables, labor, and coordination required for the complete installation and ongoing operation of a Postal Metering Machine meeting the following minimum requirements:
A. Hardware Capabilities:
B. Software ("Smart Software") & IT Cybersecurity:
C. Services & Support:
4. SUBMISSION INSTRUCTIONS
Interested vendors capable of meeting these requirements must submit a capability statement addressing the following:
a. Company Name, Address, CAGE Code, SAM UEI, and Main Point of Contact.
b. A Capability Statement demonstrating the ability to meet the hardware, software, and service requirements outlined above.
c. Specify your business socio-economic status (e.g., Large Business, Small Business, 8(a), SDVOSB, WOSB, etc.).
d. IT/Cybersecurity Posture: Briefly describe your software's FedRAMP authorization status and ability to operate on DoD networks (if applicable).
e. Accessibility: Confirm if your software possesses a Voluntary Product Accessibility Template (VPAT) in compliance with Section 508.
f. Feedback: Provide any recommendations, identify commercial constraints, or ask questions regarding the draft requirements that would clarify a future solicitation.
All responses shall be received by 4 PM EST 11 May 2026. No extension to the response date will be considered.
Send responses via e-mail to both the Contract Specialist (CS) TSgt Allan Zajac, [email protected], and the Contracting Officer (CO) MSgt Max Wazny [email protected], by the response date.
Please identify “Sources Sought – Postal Metering Machine – Shaw AFB” in the email subject line.
Any questions regarding this Sources Sought can be directed to both the CS and CO listed above.
The Department of the Air Force, specifically the 20 CONS LGCA, has issued a sources sought notice to identify potential contractors capable of providing a postal metering machine for Shaw Air Force Base. This requirement is categorized under NAICS code 532420 for Office Machinery and Equipment Rental and Leasing and PSC W074 for the lease or rental of equipment including office machines, text processing systems, and visible record equipment. This market research effort is identified as an SBA set-aside. Interested parties must submit capability statements by 4:00 PM EST on May 11, 2026, to TSgt Allan Zajac and MSgt Max Wazny.
The anticipated scope involves the lease, installation, and maintenance of a high-end mailing system capable of processing up to 300 letters per minute and handling mail up to one inch thick. The contractor must provide all necessary hardware, including a "Weigh In Motion" scale, a 70 lb external scale, a conveyor stacker, and peripheral devices such as a PC and report printer. The requirement includes cloud-based software for accounting, shipping, and tracking that supports up to six concurrent users and provides automated carrier rate imports. The anticipated period of performance consists of a 12-month base year followed by four 12-month option years.
The selected contractor will be responsible for system installation, configuration, and training for government personnel, as well as ongoing meter rental and annual software updates. Maintenance services must include a same-day service level agreement, provided either virtually or physically, for inoperable equipment. While the government will fund actual postage separately and provide standard consumables, the contractor must ensure the system fits within specified physical dimensions and meets federal cybersecurity standards for cloud-based solutions. Although the performance location is cited as Charleston AFB in the notice metadata, the description specifies the equipment is for use at Shaw AFB.
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