Court Reporting and Transcription Services

3. Scope / Objective

The IRS seeks industry input on the capability to provide court reporting services, including:

• Verbatim recording of proceedings (in-person and remote)
• Real-time transcription services
• Certified written transcripts in electronic and/or hard copy formats
• Secure handling and transmission of records
• Expedited delivery options (e.g., daily or same-day transcripts)

Anticipated NAICS Code: 561492 – Court Reporting and Stenotype Services
Place of Performance: Nationwide (including IRS offices and virtual platforms)
Period of Performance: To be determined (potential base + option periods)

4. Requested Information

Interested vendors are requested to provide the following:

a. Company Information

• Company name and address
• UEI number
• Business size and socioeconomic status (e.g., Small Business, 8(a), HUBZone, SDVOSB, WOSB)
• GSA Schedule or other contract vehicles (if applicable)
• Point of contact (name, phone, email)

b. Capability Statement

• Description of court reporting services offered
• Experience supporting federal agencies or legal proceedings
• Capacity to support nationwide coverage
• Availability of real-time reporting and remote services
• Certifications and qualifications of reporters (e.g., RPR, CRR)

c. Technical Approach

• Methods for ensuring accuracy and quality control
• Technology platforms used for remote proceedings
• Security measures for handling sensitive taxpayer information (e.g., encryption, secure file transfer)
• Compliance with applicable federal requirements (e.g., privacy, records management)

d. Past Performance

Provide examples of similar contracts or engagements, including:

• Agency/organization supported
• Description of services
• Contract value and period of performance
• Points of contact (if available)

e. Contracting Considerations

• Recommended contract type (e.g., Firm-Fixed-Price, BPA, IDIQ)
• Pricing structure (e.g., per page, per session, expedited rates)
• Ability to support surge requirements
• Recommendations regarding small business set-aside feasibility

f. Questions / Feedback

• Feedback on the scope and requirements
• Identification of potential barriers to competition
• Suggestions to improve acquisition strategy or performance outcomes

5. Submission Instructions

• Response Due Date: April 10, 2026, 5:00 PM ET
• Submission Method: Email
• Page Limit: 15 pages
• Format: PDF preferred
• Submit responses to:
  Daniel Rapoport
  [email protected]

6. Disclaimer

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses will not be considered offers and cannot be accepted by the Government to form a binding contract. The Government will not reimburse respondents for any costs incurred in responding to this RFI.

7. Additional Notes

• Participation is voluntary
• Responses may be used to refine acquisition strategy, including set-aside determinations
• Proprietary or sensitive information should be clearly marked
• Vendors must be registered in SAM.gov to be eligible for future contract awards