HIGH DYNAMIC RANGE THERMAL IMAGING SYSTEM

This acquisition is  not et-aside for small business concerns under NAICS code 334511 – Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing with a small business size of 1,350 employees. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: An award, if any, will be made LPTA. Ie, to the lowest priced Offeror who submits a proposal that:

1. Conforms to the requirements of the combined synopsis/solicitation.
2. Receives a rating of “Acceptable” on the Technical Capability evaluation factor.
3. Contains the lowest evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

This requirement is for a high-speed, high dynamic range, thermal imaging system that operates in the medium-wavelength infrared (MWIR) band. Wright Patterson Air Force Base in accordance with the Statement of Work (SOW).

2. Delivery:

No later than 8 months ARO.

Delivery Destination: Wright Patterson AFB

Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

1. The Government requires delivery FOB destination to the address(es) specified in the contract. The offeror’s unit prices shall include all costs necessary to deliver the supplies to the Government’s designated delivery location(s).
2. The contractor shall be responsible for all transportation, freight, shipping, handling, insurance, customs clearance, brokerage, tariffs, duties, taxes, and any other charges associated with delivery of the supplies to the final destination, including for items shipped from outside the United States. These costs shall not be separately invoiced to the Government and shall not be proposed as a separate contract line item. These costs should be included in the unit price.
3. This requirement is consistent with and in addition to the applicable transportation and delivery clauses of the contract (e.g., FAR 52.247‑34, FOB Destination, and DFARS 252.225‑7013

Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award. NOTE: In accordance with deviation R-DFARS 252.204-7998(g), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

4. Request for Information (RFIs):
The Government will accept questions concerning this solicitation until 23 June 2026 at 12:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to [email protected] and [email protected]. Any questions received after this date and time may not be considered.

5. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at [email protected] and Contracting Officer at [email protected]. Quotes must conform to the requirements of this solicitation and be received no later than 25 JUNE 2026 at 12:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA8601-26-Q-00260001 – Thermal Imager” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

6. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

7. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

8. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

9. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

10. Mandatory Cybersecurity Maturity Model Certification (CMMC) Level 1 Assessment:

In accordance with DFARS 252.204-7021 and DFARS 252.204-7025, a CMMC Level 1 assessment is a mandatory requirement for all offerors.  To be eligible for contract award, offerors must demonstrate full compliance with the 15 basic safeguarding requirements outlined in FAR 52.240.93.

The contractor is responsible for entering the assessment results into the Procurement Integrated Enterprise Environment (PIEE), specifically within the Supplier Performance Risk System (SPRS) module. Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record.

List of Attachments:

1. Statement of Work
2. Solicitation
3. Information Sheet