Contact and place of performance
Cherie Mhel Macalalad -Castillo
PHL
The Embassy invites you to submit a quotation for the attached solicitation. NOTE: The U.S. government does not sign any documents or agreement outside of the organization for the confirmation of order. The issuance of a fully approved and signed purchase order, by the Contracting Officer, from the U.S. government will serve as the confirmation of acquiring the items and/or services. Offers and payment in U.S. dollar...
View morePrice Offer shall be firm fixed – price, VAT Exempt. The U.S. Government is exempt from paying the ad valorem/ specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S. Government net of ad valorem tax, value added tax, customs and duties.
Products and Services shall be in compliance with NDAA.
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance
Services or Equipment.
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance
Services or Equipment.
52.204-26 Covered Telecommunications Equipment or Services-Representation.
Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct statement of account. The Direct Deposit Sign Up Form for the EFT payment will be provided to the vendor upon award.
Confirmation of Order. The issuance of fully approved and signed purchase order by the Contracting Officer will serve as the confirmation of acquiring the items and/or services.
Submission of Offers:
Firm fixed price offers are due by March 26, 2026, no later than 11:00AM (Philippine local time). No quotes shall be accepted after this time.
Offers must be in English and incomplete offers will not be accepted.
Electronic submissions are acceptable. Please submit your offer via email to [email protected] prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for your offer to be considered for evaluation you must also complete and submit the following:
Complete the checkboxes, mark N/A if not applicable
Kindly ensure that all requirements are addressed in your quotation.
52.225-17 Evaluation of Foreign Currency Offers.
If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using US Embassy Exchange Rate in effect as follows:
(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.
(b) For acquisitions conducted using negotiation procedures-
(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise
(2) On the date specified for receipt of proposal revisions
The U.S. Embassy Manila has issued solicitation 19RP3826Q0050 for the supply and delivery of various information technology equipment to be used in the Philippines. This requirement is classified under PSC 7290: Miscellaneous Household and Commercial Furnishings and Appliances. The Department of State requires all products and services to comply with National Defense Authorization Act (NDAA) standards regarding telecommunications and video surveillance equipment. The government intends to award a firm-fixed-price purchase order, with delivery to the embassy in Manila required by 12:00 PM local time on April 1, 2026.
U.S. firms are eligible for payment in U.S. dollars, while foreign firms must submit offers and receive payment in local currency, which the government will convert for evaluation using the embassy exchange rate. All pricing must be net of Philippine ad valorem taxes, value-added taxes, customs, and duties. Payment will be processed via Electronic Fund Transfer within 30 days of receiving a correct statement of account. The solicitation includes two attachments: a solicitation package and a technical specifications file in Excel format.
Electronic offers must be submitted in English to the designated point of contact, Cherie Mhel Macalalad-Castillo, by 11:00 AM Philippine local time on March 26, 2026. Submissions must include a completed SF18, the technical specifications document, relevant FAR clause representations and certifications, and written confirmation of the delivery schedule. Additionally, vendors must provide warranty details applicable in the Philippines for all supplied appliances. Total email submission sizes are limited to 10MB per transmission.
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Scoped analysis and attachments—go beyond the summary when you need detail from the solicitation package.