Notice of Intent to procure Maintenance Aware Design environment (MADe) software
Contact and place of performance
LaMerra Hobbs
Warren, MI 48092
USA
Request for quote (RFQ) for firm-fixed priced order for Maintenance Aware Design environment (MADe) brand name software was posted on CHESS IT MART (chess.army.mil) on 06/10/2026. This action is for the procurement of brand name MADe software for license suite renewals that will be purchased on a Firm-Fixed-Price delivery order utilizing the Computer Hardware Enterprise Software and Solutions (CHESS) procuremen...
View moreEvaluation criteria: The Government will award a contract to the offeror's quote based on lowest price technically available (LPTA); best value.
No other brand name or substitutions are allowed.
Acceptance and inspection are at Government facility
Contract will be awarded without discussions.
The Government reserves the right to increase quantities per the following clause(s): FQAR 52.217-6 Option for Increased Quantity.
MADe specifications, ACC-DTA Clauses and Local Narratives (delivery orders included), Army Contract Writing System (ACWS) Transition Information for Offerors, and Instructions to offerors are attached.
RFQ, posted on CHESS IT Mart, closes on 06/15/2026 at 10:00am (EST). No quotes will be considered or accepted after RFQ closes. All offerors responding to the RFQ must be a registered contractor on chess.army.mil. ALL QUOTES MUST BE SUBMITTED UTILIZING CHESS IT MART. NO EXCEPTIONS.
Information to register with CHESS is below:
CHESS IT MART: https://chess.army.mil
CHESS Customer Support Team: [email protected]
Business Hours: Monday - Friday, 8:00am - 5:00pm EST
In accordance with AFARS 9-4. Computer Hardware, Enterprise Software and Solutions (CHESS):
a. CHESS is the mandatory source for all purchases of commercial-off-the-shelf software, desktops, notebook computers, video teleconferencing equipment, and other commercial Information Technology (IT) equipment (e.g., routers, servers, peripherals, regardless of dollar value). CHESS is the mandatory source for all Army IT purchases, except for the Air National Guard, which is exempt from the CHESS requirement and must purchase IT through Air Force Advantage / GSA-2GIT to retain IT compatibility. Per AFARS 5108.7403, before procuring commercial software outside of the CHESS contracts, the contracting officer or contract ordering official CH must ensure that the requiring activity obtains a waiver. Any IT hardware or software purchase made outside of CHESS requires a Statement of Non-availability (SoNA). See AFARS 5139.101-90(a) and AR 25-1.
b. All desktops and notebooks must be purchased during one of the Consolidated Buy ordering periods that occur three times annually (Oct/Jan, Feb/May, and Jun/Sep). Consolidated Buy exception memos are prepared by the requiring activity and are approved by an O6/GS-15 (or equivalent) within the requiring activity and must remain a part of the transaction document file. An exception memo example is available at CHESS Exception Request.
c. IT hardware or software purchases require an Army Deputy Chief of Staff (DCS), G-6 approved Information Technology Approval System (ITAS) Memorandum. CHs must include the ITAS Approval Memorandum in the transaction file along with all other supporting documentation. Supporting documentation must include documentation submitted with the ITAS approval request such as a CHESS SoNA. The CHESS website provides information concerning ITAS approvals. CHs may also consult their local command for guidance. The ITAS Approval website is located at https://cprobe.army.mil/enterprise-portal/web/itas/home.
d. Any IT hardware or software purchase made outside of CHESS requires a SoNA. A SoNA is a notice that a particular product is not currently available through a CHESS contract. It is not a waiver to purchase, nor does it authorize use on the Army network. For detailed instructions on SoNA requirements and how to obtain a SoNA, see CHESS SONA.
The U.S. Army Corps of Engineers - Civil Program Financing Only has issued a combined synopsis/solicitation, number PANDTA26P0000034988, for the procurement of Maintenance Aware Design environment (MADe) brand name software. This requirement is for three user licenses for the MADe Suite, including modules for modeling, safety and risk assessment, reliability, availability, and maintainability (RAM), and prognostics and health management. The software facilitates maintenance-focused modeling and simulation to optimize vehicle platform design using maintenance as a criterion. The solicitation also encompasses technical support, training, and consulting services.
This procurement is classified under NAICS 513210 Software Publishers and PSC 7F20 IT and Telecom - IT Management Tools/Products (Hardware and Perpetual License Software). The action is a Small Business Administration (SBA) set-aside and will result in a firm-fixed-price delivery order. The contract structure includes a base year and three one-year options. Evaluation is based on the lowest price technically available (LPTA) best value criteria, and the government intends to award a contract without discussions. Performance and delivery will take place at a government facility in Warren, Michigan.
Quotes must be submitted through the Computer Hardware Enterprise Software and Solutions (CHESS) IT Mart system by the deadline of June 15, 2026, at 10:00 AM EST. All offerors must be registered contractors on the CHESS platform, as it is the mandatory source for this commercial-off-the-shelf software. The solicitation includes three attachments: the MADe Software Suite Specifications - 2026, Detroit Local Narratives-v2026, and Army Contract Writing System Transition Information for Contractors - Orders. The point of contact for this requirement is LaMerra Hobbs.
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