J023--Service Maintenance Contract for Snow Removing Vehicles Philadelphia VAMC

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24424Q0330. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-06 effective 4 December 2023, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV. This Solicitation is being competed unrestricted. The NAICS Code is 811310, and the Product Service Code (PSC) is J023 with a business size standard of $12.5 million. The NCO4 Contracting Office is seeking to establish vehicle maintenance services for the Philadelphia VAMC in accordance with the Statement of Work. Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract. The Wage Determination is included with this solicitation as an attachment. Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. The period of performance (POP) is estimated to be 2/15/2024 2/14/2029. Any award resulting from this solicitation will be issued on a Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions shall be sent via email to Nicholas Guzenski at [email protected]. No questions will be answered after February 2, 2024 at 10:00 AM EST. No questions regarding the current/past contract will be answered. Those questions shall be addressed to the appropriate FOIA office. I. Quote Submission Instructions: A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination. 1) Quotes shall be submitted by email only to [email protected]. Multiple emails are allowable if necessary due to document size limitations. 2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document). 3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-responsive and removed from consideration. B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation. 1) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov. 2) Vendors are advised that the requirements of 13 CFR 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of 13 CFR 125.6. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in the quote being removed from consideration. 3) The vendor shall include any subcontractor information with quote submission. C. Section II Technical Please Note this section is sent for Technical Evaluation. Page limit: 5 pages including any coversheets and table of contents. Certifications are not included in the page count. The quoter is required to provide proof of the required qualifications and certifications as shown in the SOW Section F, these certifications shall be maintained for the life of the contract. The quoter shall submit a sample report meeting the requirements in the SOW at Section E, Contractor Reporting. (Not included in page count). The quoter shall provide past performance narratives, description of work, results of work, and the dollar value for three previously completed commercial projects similar in size and scope within the last 3 years. D. Section III Price. No page limit. Please note, this section is not sent to the technical evaluators. Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total. Quotes are required to include an hourly rate for repairs other than those covered in the maintenance check points. This hourly rate will be multiplied by 100 hours and added to the final quoted amount for evaluation purposes. II. Evaluation of Quotations The Government intends to issue a single award indefinite delivery indefinite quantity contract in response to this solicitation. Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror. Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated on a Lowest Price Technically Acceptable (LPTA) basis. Award will be made to the responsible quoter who is compliant with solicitation and provides the best value to the government.