7510--Document Scanners | SAM.gov Opportunity | G2X

7510--Document Scanners

Solicitation36C24826Q0609Notice typeSources SoughtBay Pines, FL

Attachments

1 file

Name	Type	Posted	Actions
36C24826Q0609.docx	DOCX	Apr 20, 2026	Download

Version History

7510--Document Scanners

Sources Sought36C24826Q0609Apr 20, 2026 · v1

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Opportunity Summary

The Department of Veterans Affairs has issued this sources sought notice to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) capable of providing document scanners for the C.W. Bill Young (Bay Pines) VA Healthcare System. Located in Bay Pines, Florida, the Medical Records Scanning section of the Business Office Service requires this equipment to increase productivity and reduce a current scanning backlog. The scanners will integrate with VA workstations and VISTA software to facilitate the digitizing of patient medical records, including community care exams and external VA records.

The government seeks contractors to provide Ricoh fi-8950 scanners or functional equivalents that meet specific technical requirements. Essential performance characteristics include an automatic document feeder, duplex scanning speeds of at least 150 pages per minute (300 images per minute) at 300 dpi, and a minimum optical resolution of 600 dpi. The equipment must support document sizes ranging from 48 by 70 millimeters to 304.8 by 431.8 millimeters. The acquisition includes a standard manufacturer industry warranty, and all items are to be delivered to the Bay Pines facility following the issuance of a purchase order.

This market research is tracked under solicitation number 36C24826Q0609 and is classified under NAICS code 339940 for Office Supplies (except Paper) Manufacturing and PSC 7510 for Office Supplies. The notice currently utilizes an SDVOSBC (SDVOSBC) set-aside designation, though the government may consider VOSB or small business set-asides if insufficient SDVOSB interest is identified. Capability statements and affirmative responses are due to the point of contact, William Penhallegon, by April 30, 2026, at 2:00 PM. Documentation for this notice was published on April 20, 2026, and includes one attachment.

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Opportunity Summary

Opportunity Details

Response deadline: Apr 30, 2026Expired 45 days ago
NAICS: 339940 (opens in new tab)
PSC: 7510 (opens in new tab)
Set aside: SDVOSBC
Published: Apr 20, 2026
Updated: Apr 20, 2026
Agency: VETERANS AFFAIRS, DEPARTMENT OF
Office: VETERANS AFFAIRS, DEPARTMENT OF
Department: —
Source: View on SAM.gov (opens in new tab)

Contact and place of performance

Point of contact: William Penhallegon

Place of performance

Bay Pines, FL 33744

USA

Original Description

Good day, SDVOSB s, VOSB s, SB s This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete. Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 30th of April, 2026 at 14:00, thanks. STATEMENT OF NEED GENERAL: C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744, has a requirement for the Business Office Service, Medical Records Scanning section to increase productivity and relieve a scanning backlog. BACKGROUND: The C.W. Bill Young has a requirement to reduce scanning backlog (Action Item) PURPOSE: Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records.. These records include Community care exams, other VA s medical records, and are a crucial component in delivering patient care. SCOPE: C. W. Bill Young (Bay Pines) is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government. PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: RICOH fi-8950: ADF (Automatic Document Feeder)/Manual Feed, Duplex Scanning Speed (A4 Landscape)(Color /Grayscale / Monochrome )Simplex: 150 ppm (200/300 dpi) Duplex : 300 ipm (200/300 dpi) Scanning Speed (A4 Portrait)(Color /Grayscale /Monochrome ) Simplex: 115 ppm (200/300 dpi) Simplex: 115 ppm (200/300 dpi) Image Sensor Type CIS x 2 (front x 1, back x 1) Light Source RGB LED x 4 (front x 2, back x 2) Optical Resolution 600 dpi Output Resolution (Color/Grayscale/Monochrome) 50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver) Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit Background Colors White/Black (selectable) Document Size Max 304.8 x 431.8 mm Document Size Min 48 x 70 mm FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above. SOFTWARE: N/A TRAINING: Government will not require additional training. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment. DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order PLACE OF Delivery C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744,

Opportunity Summary

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