US Embassy South Africa - Fleet Management Services
Contact and place of performance
Michelle Thompson
PRETORIA, ZA-GT
ZAF
The U.S. Embassy in South Africa requires a fleet management contract with a vendor that supplies fleet cards for vehicle-related expenses such as: Fuel Oil and AdBlue Tolls and Parking Fees Roadside Assistance and vehicle towing The Fuel will be purchased at petrol filling stations using the Fleet cards issued. The anticipated performance is for a base period of Five (5) years (Base year plus Four (4) options). All...
View moreEmail subject line: 19SF7526Q0017 – FLEET MANAGEMENT SERVICES.
PAYMENT TERMS: Payments are made on a monthly basis after receipt of services. Payment is made within 30 calendar days after receipt of invoice. Since no price increases can be allowed during the term of this contract you must make provision for any probable increases. Advance payments are not authorized.
Please take note of the following as this is important for any company wishing to do business with the U.S Government:
All tenderers must register with SAM (Guidance attached herewith)
***upon submission of your quote please confirm that you are registered in SAM.gov and include your Unique ID number.
The U.S. Government cannot accept any local terms and conditions or clauses, as they are bound by U.S. Legislation and laws. By submitting a quotation, you agree to waiver your companies’ terms and conditions or clauses. Clauses are attached to the RFQ.
PLEASE NOTE: THIS CONTRACT WILL NOT BE MODIFIED DUE TO PRICE OR EXCHANGE RATE FLUCTUATION
The successful offeror will be required to:
1. Must comply with U.S. Clauses. South African Terms and conditions do not apply; by submitting a quote, you accept the U.S Embassy’s Terms and Conditions
2. Must complete SF1449 and W-14 forms, complete the pricing columns and check the relevant boxes on the Section 5 of the solicitation.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11
6. Proof of SAM Registration
The U.S. Department of State has issued solicitation 19SF7526Q0017 for fleet management services at the U.S. Embassy in South Africa. The required services involve the provision of fleet cards for vehicle-related expenses, including fuel, oil, AdBlue, toll and parking fees, roadside assistance, and vehicle towing. Under this requirement, fuel is to be purchased at commercial petrol filling stations using the issued cards. Performance is scheduled for a five-year period, consisting of a base year plus four one-year options, and will take place in Pretoria, South Africa.
This procurement is categorized under NAICS 561110, Office Administrative Services, and PSC S204, Housekeeping- Fueling and Other Petroleum. There is no assigned set-aside for this solicitation. The government intends to award a firm-fixed-price contract to a responsible source, potentially based on initial offers without subsequent discussions. Payments are structured on a monthly basis within 30 calendar days of invoice receipt, and the contract terms prohibit modifications due to price or exchange rate fluctuations.
Electronic quotations are due by the close of business on February 23, 2026, and must be submitted in English to the Pretoria Contracting Office. Offerors are required to be registered in the System for Award Management (SAM.gov) and must provide their Unique Entity ID with their submission. The solicitation includes three attachments: Form W-14, the official solicitation document, and a SAM registration guide for international registrants. All submissions must include the completed SF-1449, pricing sections, representations and certifications, and IRS Form W-14. Michelle Thompson is the designated point of contact for this requirement.
Generated by Lumen AI
Scoped analysis and attachments—go beyond the summary when you need detail from the solicitation package.