Procurement of Replacement Air Filters for the U.S. Embassy Hanoi

The U.S. Department of State has issued solicitation 19VM3026Q0012 for the procurement of replacement air filters for the U.S. Embassy in Hanoi, Vietnam. This requirement is classified under NAICS 423620 Household Appliances, Electric Housewares, and Consumer Electronics Merchant Wholesalers and PSC 4460 Air Purification Equipment. The contractor is responsible for providing the filters along with door-to-door delivery to the shipping address listed in the request for quotation, including any applicable Value Added Tax and other anticipated fees.

Quotations must be submitted in English and include a delivery schedule, a warranty plan, and details regarding any accessories accompanying the offered items. The government intends to award a contract or purchase order to the responsible vendor submitting the lowest-priced, technically acceptable quotation. While the government may hold discussions with companies in the competitive range if necessary, the intent is to make an award based on initial submissions.

The deadline for responses is April 15, 2026, at 17:00 local time. For any offer at or exceeding $40,000, the vendor must be registered in the System for Award Management (SAM) database at the time of proposal submission. The solicitation package includes four attachments: SAM Registration Guidance, an NDAA Certificate Form, RFQ contract clauses, and the formal RFQ document for the Hanoi embassy air filters. Stephen Hurley is the point of contact for this requirement.