Name | Type | Posted | Actions |
|---|---|---|---|
JA_Redacted.pdf | May 1, 2026 |
Mail Services Contract for the Division of Mail Management Services
Contact and place of performance
Linda Smith
Gaithersburg, MD 20877
USA
The Division of Mail Management Services (DMMS) provides complete mail services for the entire National Institutes of Health, which includes approximately 110 buildings on the Bethesda campus and other locations in nearby Bethesda and Rockville. Within these buildings, there are 1,200 mail stops requiring pick-up and delivery of mail daily, Monday through Friday. The processes involved in this project are...
View moreThe contractor has demonstrated responsiveness to Government direction, including implementing staffing efficiencies, reducing staff to support cost, and operational requirements, with no significant performance issues or corrective actions to date. This sustained performance reflects a stable, low-risk contractor with strong operational reliability and familiarity with NIH requirements.
A six-month follow-on contract with the incumbent represents the lowest risk option to ensure continuity of critical mail services while the follow-on competition is completed. Transitioning to a new vendor at this stage would introduce unnecessary disruption risk and potential delays to essential NIH operations.
The National Institutes of Health (NIH) Office of Logistics and Acquisition Operations (OLAO) has issued a Justification and Approval for a six-month follow-on contract with NT Bankers to ensure continuous mail services for the Division of Mail Management Services (DMMS). This requirement supports approximately 110 buildings on the Bethesda campus and surrounding locations in Bethesda and Rockville, Maryland, encompassing 1,200 daily mail stops. The scope of work includes the receipt, sorting, and delivery of mail via truck from central facilities, as well as processing outgoing mail for dispatch through the USPS and UPS.
The incumbent contractor, NT Bankers, currently performs these services under contract number 75N98021C00002. The justification for this sole-source award centers on maintaining uninterrupted support for NIH administrative, research, and patient care operations while a competitive follow-on solicitation is finalized. The contractor has managed these requirements for several years, demonstrating operational reliability and implementing staffing efficiencies to meet NIH requirements without significant performance issues. The place of performance is Gaithersburg, Maryland.
This procurement is classified under NAICS code 561499, All Other Business Support Services, and PSC R604 for Support- Administrative: Mailing/Distribution. Published on May 1, 2026, the notice includes one attachment, a redacted Justification and Approval document titled JA_Redacted.pdf. Linda Smith is the designated point of contact for this action.
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