Yakama Indian Health Center Inter-Oral X-ray Replacement
Contact and place of performance
Tamara D. Brown, Purchasing Agent
Toppenish, WA 98948
USA
AMENDMENT TO COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12. This announcement constitutes only solicitation; proposals are being requested and a written solicitation will not be issued. This amendment is issued to provide responses to vendor inquiries. The Government received an inquiries regarding the delivery, removal, and ins...
View moreResponse: Mounting to center A-DEC cabinetry – See photo for reference, units to be shared between operatories. Dual operatory setup is required. See Attachement: 75H71326Q00038 - Admendement 0001
3. Has the electrical and low voltage already been run?
Response: Electrical is available, no low voltage. Minimal to no low-voltage expected with replacement.
4. Is it possible to schedule a site review to make sure we do the right thing for you and have a contact at the site to discuss?
Response: Yes, please schedule with Tamara Brown, [email protected] , 509-865-1762
5. Closing Date Extension: As a result of this amendment, the closing date and time for receipt of quotes is hereby extended to June 08, 2026, at 10:00 AM PST.
6. All other terms and conditions remain unchanged.
SOLICITATION INFORMATION
Solicitation Number: 75H71326Q00038
Solicitation Type: Request For Quotation (RFQ)
Contract Type: Firm Fixed Price Commercial Items [Services / Supply]
Issue Date: May 15, 2026
Response Deadline: May 29, 2026, 10:00am Pacific Time
DESCRIPTION
Title: Yakama Indian Health Center Inter-Oral X-ray Replacement
Location: Toppenish, WA
This requirement is for a Firm-Fixed-Price (FFP) purchase order for the urgent procurement, delivery, removal, and installation of eight (8) Midmark Progeny/Preva intraoral X-ray units for the Dental Department at the Yakama Service Unit.
This acquisition is considered urgent due to the current X-ray units being in a degraded operational condition. Specifically, the timer mechanisms on the existing units are malfunctioning and no longer provide accurate output. Additionally, the manufacturer no longer supports these units, and they cannot be repaired, adjusted, or calibrated to meet operational or safety standards.
Replacement of these units is necessary to ensure continued delivery of dental services, maintain diagnostic accuracy, and comply with applicable safety and equipment performance requirements.
Attachment No. 1 – Pricing Schedule (Supplies or Services and Price/Costs)
Attachment No. 2 – Wage Determination
Attachment No. 3 – IEE Form
1. Pricing Schedule / Contract Line Item Numbers (CLINs)
See Attachment No. 1 - Pricing Schedule
2. Scope of Work
Introduction: This Statement of Work (SOW) defines the requirements for a Firm-Fixed-Price (FFP) contract to provide the procurement, delivery, removal, and installation of eight (8) Midmark Progeny/Preva intraoral X-ray units for the Dental Department at the Yakama Service Unit.
The purpose of this requirement is to replace existing intraoral X-ray equipment that is no longer functioning within acceptable operational parameters. The current units have malfunctioning timer mechanisms that result in inaccurate exposure settings, and the manufacturer no longer provides support, maintenance, or calibration services. As a result, the existing equipment cannot be repaired or brought into compliance with required performance and safety standards.
This acquisition is critical to ensuring the continuity of dental diagnostic services, maintaining patient and staff safety, and meeting applicable regulatory and clinical requirements. The Contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to deliver and install fully operational X-ray units and remove and properly dispose of the existing equipment in accordance with all applicable federal, state, and local regulations.
2.1 General Requirements
The Contractor shall provide all labor, supervision, materials, equipment, tools, supplies, transportation, and incidentals necessary to procure, deliver, remove, install, and make fully operational eight (8) Midmark Progeny/Preva intraoral dental X-ray units for the Yakama Service Unit (YSU) Dental Department. All work shall be performed in accordance with manufacturer specifications, applicable federal, state, and local regulations, and industry standards.
2.2 Specific Tasks
The Contractor shall perform, at a minimum, the following tasks:
2.2.1 Removal and Disposal
2.2.2 Equipment Furnishing and Delivery
2.2.3 Installation and Integration
2.2.4 Calibration and Testing
2.2.5 Training
2.2.6 Documentation
2.2.7 Coordination
3. Period of Performance
The Period of Performance (PoP) shall commence on the date of contract award and continue through completion of delivery, removal of existing equipment, installation, testing, and final system acceptance.
Due to the urgent need to restore dental services, the Contractor shall complete all required work within thirty (30) calendar days from the date of award. The Government’s objective is an accelerated completion within fifteen (15) calendar days, if feasible.
This expedited schedule is critical, as the existing X-ray systems are non-operational and have resulted in disruption of dental services. Timely completion is required to restore full clinical capability and ensure patients regain access to necessary dental care.
Following installation and Government acceptance, the Contractor shall provide a minimum one (1) year warranty covering all equipment, parts, and labor. Warranty support shall include repair or replacement of defective components and ensure continued operational reliability of the systems.
4. Performance Requirements
All work shall be performed in a safe, professional, and competent manner and shall comply with the following:
The Contractor shall ensure that all installed systems are fully operational, compliant, and safe for clinical use at the time of Government acceptance.
5. Place of Performance / Delivery Location
The primary place of performance and delivery location for this requirement shall be:
Yakama Indian Health Center
401 Buster Road
Toppenish, WA 98948
All equipment shall be delivered, installed, and made fully operational at the above location unless otherwise directed by the Contracting Officer.
The Contractor shall coordinate all delivery and installation activities with the Contracting Officer’s Representative (COR) to ensure proper access to the facility and to minimize disruption to ongoing clinical operations.
APPLICABLE PROVISIONS AND CLAUSES
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 dated March 13, 2026.
The provision at FAR 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition.
The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: technical capability, past performance, and price.
Offerors are advised to submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.
The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.
CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2
Full text available at http://www.acquisition.gov
52.202-1 Definitions (Jun 2020)
52.204-7 System for Award Management (Oct 2018)
52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)
52.212-4 Contract Terms and Conditions – Commercial Items (Mar 2026)
52.217-8 Option to Extend Services (Nov 1999)
52.222-3 Convict Labor (Jun 2003)
52.222-26 Equal Opportunity (Sep 2016)
52.222-35 Equal Opportunity for Veterans (Jun 2020)
52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)
52.223-6 Drug-Free Workplace (May 2001)
52.224-1 Privacy Act Notification (Apr 1984)
52.224-2 Privacy Act (Apr 1984)
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
52.229-3 Federal, State, and Local Taxes (Feb 2013)
52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013)
52.23
DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:
352.222-70 Contractor Cooperation In Equal Employment Opp. Investigations (Dec 2015)
352.223-70 Safe And Health ( Dec 2015)
352.226-1 Indian Preference (Dec 2015)
352.226-2 Indian Preference Program (Dec 2015)
352.232-71 Electronic Submission of Payment Request (Feb 2022)
SET-ASIDE AND NAICS INFORMATION
Set-Aside: Indian Small Business Economic Enterprise
NAICS Code: 339114 – Dental Equipment and Supplies
Size Standard: 750 Employees
INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA
Submission of Quotes
Quotes shall be submitted electronically via email to [email protected].
The subject line shall include the solicitation number75H71326Q00038 and the Offeror’s entity name.
Quotes shall include:
Questions
Questions regarding this solicitation shall be submitted in writing via email to [email protected] no later than four (3) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00038.
BASIS FOR AWARD:
The Government intends to award a contract to the responsible Offeror whose quote represents the best value to the Government, considering price and non-price factors. The Government may award to other than the lowest-priced Offeror.
This procurement is time-sensitive, and the Government will consider the Offeror’s ability to expeditiously deliver and install the required systems to restore dental services.
The Government reserves the right to:
EVALUATION FACTORS
Evaluation Factors for Award
The Government will award a contract to the responsible offeror whose quote, conforming to the solicitation, represents the best value to the Government, considering price and other factors.
Evaluation factors are listed in descending order of importance:
Factor 1: Technical Capability
The Government will evaluate the offeror’s ability to successfully perform the requirements of the Statement of Work, including:
Factor 2: Past Performance
Past performance will be evaluated based on:
Factor 3: Price
Price will be evaluated for completeness and reasonableness. The offeror shall provide all-inclusive pricing, including equipment, delivery, installation, removal, travel, labor, and any other associated costs.
Relative Importance
When combined, non-price factors are more important than price. However, as quotes become more equal in non-price factors, price may become a determining factor.
End of Combined Synopsis/Solicitation
The Indian Health Service (IHS) has issued a combined synopsis/solicitation under solicitation number 75H71326Q00038 for the urgent replacement of intraoral X-ray units at the Yakama Indian Health Center in Toppenish, Washington. This firm-fixed-price requirement involves the procurement, delivery, removal, and installation of eight Midmark Progeny/Preva intraoral X-ray units, specifically manufacturer part number P7017-P. The project is critical to restoring clinical capabilities, as the existing equipment is no longer supported by the manufacturer and features malfunctioning timer mechanisms that compromise diagnostic accuracy and safety. The contractor will be responsible for integrating the new units into existing A-DEC cabinetry, providing necessary calibration and testing, and conducting on-site training for government personnel.
This acquisition is set aside for an Indian Economic Enterprise (IEE) under NAICS code 339114 for Dental Equipment and Supplies Manufacturing and PSC 6525 for Imaging Equipment and Supplies: Medical, Dental, Veterinary. Responses to this solicitation are due by June 8, 2026, at 10:00 AM PST. The period of performance is established at 30 calendar days from the date of award, though the agency has an objective for an accelerated 15-day completion. Tamara D. Brown is the designated purchasing agent for this notice, which includes four attachments: a schedule of items, a wage determination, an IEE form, and a solicitation amendment. Following installation and government acceptance, the contractor must provide a minimum one-year warranty covering all equipment, parts, and labor.
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