B180 100-Ton Chiller Rental

This procurement is being issued as a 100% Competitive Small Business Set Aside under NAICS code 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing with a size standard of $40 million dollars.

Homestead Air Reserve Base, Homestead, FL, has a requirement to rent a 100-ton air cooled chiller for B180 located in Homestead FL, Miami-Dade County. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, containers necessary to deliver, and set-up the required HVAC equipment as outlined in attachment 1 – AC Equip Rental SOW-B180.

*Quote packages should include cost of all required labor, materials, equipment and any applicable shipping/transportation charges required.

The anticipated period of performance (PoP) shall consist of a base year plus three (3) one month options. Initial delivery should occur within 10 days of award.

CLIN Structure:

CLIN 0001 – 100-Ton Chiller Rental                                         12 Months       

CLIN 0002 – Delivery/Installation                                             1 Job

CLIN 0003 – Tear down/return shipping                                    1 Job

Option CLIN 1001 – 100 Ton Chiller Rental                              1 month

Option CLIN 1002 – 100 Ton Chiller Rental                              1 month

Option CLIN 1003 – 100 Ton Chiller Rental                              1 month

Please review this solicitation in its entirety including all solicitation attachments provided herein and submit an offer for the requested services as outlined in the PWS (Attachment 1). Offerors shall submit their firm fixed-price quote using the CLIN Schedule in the attached Solicitation – FA664826Q0005 (Model Contract).

Requests for Information (RFIs) will be accepted at any time during the proposal preparation period; however, a HARD DEADLINE for receipt of RFI’s has been scheduled for 2:00PM EST 17 June 2026, and any RFI’s received after this time will not be answered. RFIs submitted before the deadline will receive a response from the Government no later than COB 18 June 2026. RFI Q&As will be summarized and provided to potential offerors via solicitation modification to the RFQ request on Sam.gov.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://acquisition.gov/far-overhaul for the full text of all provisions and clauses incorporated by reference herein.

Special Instructions. All offerors shall meet the requirements of the Request For Quote (RFQ) identified in RFO 52.212-1 and 52.212-2 addenda’s. Failure to do so will be at the Offeror’s own risk. The Government shall not pay any Offeror for any cost or expenses associated with the preparation of their quote. The offeror must follow the instructions contained herein to assure timely and equitable evaluation of the offer. Offerors are required to be fully responsive to and consistent with all of the solicitation requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Email Format: The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA6648-26-Q-0005/Company Name/Email X of X (insert number of the email and total number of emails)

System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov for further information.

If you are not registered, and active, you cannot receive an award.

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Deviation 2026-O0038) (Feb 2026), applies to this acquisition.

Addenda to the following paragraphs of RFO 52.212-1 are:

1. Submission of offers. Electronic Submission of offers is required. Offers shall be submitted via email to the following: Nika Salemi, [email protected] not later than 12:00 PM, (EDT) 22 June 2026. Offerors shall submit a clear and complete quote and include only information that is relevant to this notice. Each quote package will be reviewed for consistency, conformance, and completeness to instructions provided in RFO 52.212-1 Instructions to Offerors.  In addition, the following Contractor information shall be included with your quote:
   1. 1. SAM UEI Number:
      2. CAGE Code:
      3. Contractor Name:
      4. Point of Contract and Phone Number:
      5. Email Address:
      6. Representations/Certifications: Utilizing the provision in the attached model contract or completed electronically at sam.gov; Offerors shall complete the necessary fill-ins, annual representations and certifications as set forth in the solicitation.
      7. Acknowledgement of Solicitation Amendments. The Government reserves the right to revise or amend the solicitation and attachments prior to the offer closing time. Such amendments will be issued electronically and posted to sam.gov. In such cases, the amendment will include an announcement of the new closing date and time (if applicable).
      8. Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the Government’s intent to incorporate the Offeror’s proposal in the resulting award. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration, Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.
      9. Invoicing: Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and R-DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow – Receipt and Acceptance (see website – https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.
      10. Price Proposal: Offerors shall use the CLIN Schedule included in the Solicitation-FA664826Q0005 (model contract) attachment to submit pricing for their firm fixed-price quote.
      11. Technical Proposal: All offerors must provide a technical proposal detailing the following at a minimum: Technical Specifications of proposed 100-Ton chiller, specification sheet must include chiller power requirements and total chiller weight.
      12. Completed and Signed 1449: Contractor must include contractor information in section 17a (Company Name, Address, POC Information, Cage Code) and print/sign/date 30 (a-c) of first page of SF 1449 (Model Contract Attachment)
2. Period for acceptance of offer: Offeror agrees to hold prices for 45 calendar days after submission.
3. Contract award. The Government intends to evaluate offers and award a firm fixed- price contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best term. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The provision at RFO 52.212-2, Evaluation -- Commercial Products and Commercial Services (Deviation 2026-O0038) (Feb 2026) applies.

Addenda to the following paragraphs of RFO 52.212-2 are:

Evaluation Factors: The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This is a lowest price technically acceptable (LPTA) RFQ. The following factors shall be used to evaluate offers: Price;  Technical capability of the item offered to meet the Government requirement, and Past Performance

Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which also fully meets all specifications. Only the lowest priced proposal will be evaluated for technical acceptability to be based on whether or not the quote clearly meets the minimum requirements of this solicitation and attachment 1 – AC Equip Rental SOW-B180 on a pass/fail basis. Past performance will be assessed on a pass/fail basis based on FAPIIS exclusions, CPARS ratings (if available) and SPRS scores obtained by the government. The next lowest offer will only be evaluated if the aforementioned offer is not found technically acceptable (and so on). Only one award will be made under this solicitation. Award will be conducted under the provisions of RFO Part 12, Acquisition of Commercial Products and Commercial Services. Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).

1. Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
2. Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Proposal Submission Information:

Quote Packages to include all items identified in RFO 52.212-1 Instructions to Offerors are due by 22 June 2026 at 12:00 PM Eastern Daylight Time (EDT).  Offers must be sent to the Contracting Officer, Nika Salemi, at [email protected] prior to the closing date via electronic mail. Please note the maximum file size we can receive is 20MB from external sources; emails over this file size will not be received. If your quote package is larger than 20MB you will need to submit using DoDSAFE procedures. To request a DoDSAFE link be sent to you please email the contracting officer at least 2 business days prior to closing of the solicitation to request a link be sent to you. 

List of Attachments:

Solicitation – FA664826Q0005 (MODEL CONTRACT)

Attachment 1 – AC Equip Rental SOW-B180

Attachment 2 – SCA WD 2015-4543 Rev35 dated 5-14-2026

Attachment 3 –DAF Regulation IAW Policy Memo 26-C-13