Name | Type | Posted | Actions |
|---|---|---|---|
Statement of Need - GRT Wellness Pods - COA 23 March 26.pdf | Mar 31, 2026 |
Buckley SFB Relaxation Wellness Pod
Contact and place of performance
Maurice Epps
Aurora, CO 80018
USA
The purpose of this Sources Sought notice is for informational and planning purposes only, and to obtain a list of capable vendors and possible industry feedback. Please see attached Statement of Need for all requirements. Please include BOTH 2d Lt Maurice Epps email: [email protected] or Lt Andrew Flamm email: [email protected] on all communications. Please see below questions and include answe...
View moreBased on your experience, are there any critical components, processes, or features missing from the SON that are essential for a successful, fully functional relaxation pod? If so, please explain.
Are there any features listed that significantly drive up the cost for minimal benefit?
Would you recommend alternative features that provide a better "value" for relaxation and wellness (e.g., therapeutic lighting or audio instead of heated seats)?
The SON requires a subscription-free content library. Is this a standard offer? Does this model limit future content updates? Would you recommend a different model (e.g., a one-time content update service) to ensure the pods remain engaging over their lifespan?
What are the typical site preparation requirements for a product like this? (e.g., power outlet type/amperage, doorway/hallway clearance dimensions, floor weight capacity). Should these details be specified in the SON?
Do you have any recommendations for improving this Statement of Need to allow for a more accurate and competitive response?
TECHNICAL CAPABILITY:
The Government requires a commercial, off-the-shelf solution for relaxation pods that provide a multi-sensory experience designed to promote mental and physical tranquility. At a minimum, each of the three (3) pods must include:
Visual Relaxation Content: A high-definition (minimum of 1280 x 720 pixels) display of at least 40 inches. The system must include access to a pre-loaded library of tranquil nature scenes, guided meditation sequences, and other mindfulness-focused video content without requiring a recurring subscription or internet connectivity for core functionality.
Personalized Comfort: User-selectable options, including integrated cooling fans and heated seating.
Biometric Monitoring: The ability for users to monitor their heart rate to track relaxation progress. Crucially, the system must be designed so that no personal identifiable information (PII) or personal health information (PHI) is stored on or transmitted from the device.
User Privacy: The unit must be fully or partially enclosed to provide a private, quiet space for the user.
PAST PERFORMANCE/EXPERIENCE:
Do you have any examples of similar projects completed within the past 5 years?
Have you performed similar work for the Department of Defense or other federal agencies? If so, please describe your experience.
DELIVERY/INSTALLATION:
What is the estimated lead time for equipment delivery after contract award?
Provide an estimated timeline for the installation process, from site arrival to system commissioning.
PRICE ESTIMATE:
Provide a Rough Order of Magnitude (ROM) price for three (3) units, to include delivery to Buckley SFB, CO. If installation is a separate cost, please itemize it.
Confirm you can meet the delivery timeline of NLT 60 days from receipt of award as stated in Section 5.0 of the SON. If not, please provide your standard lead time.
Describe your standard commercial warranty as required by Section 6.0 of the SON.
The Department of the Air Force, specifically the 460th Contracting Squadron (460 CONS), has issued a Sources Sought notice to identify capable vendors for the provision of relaxation wellness pods at Buckley Space Force Base in Aurora, Colorado. This market research seeks a commercial, off-the-shelf solution consisting of three units designed to provide a multi-sensory experience for mental and physical tranquility. The procurement is identified under NAICS code 812199, Other Personal Care Services, and PSC code R401, Support- Professional: Personal Care (Non-Medical). The notice also identifies a Small Business Administration (SBA) set-aside.
The required pods must include a high-definition display of at least 40 inches with a pre-loaded, subscription-free library of visual relaxation content, such as nature scenes and guided meditation. Technical specifications mandate integrated cooling fans, heated seating, and biometric monitoring for heart rate tracking, provided no personally identifiable information or personal health information is stored or transmitted. Each unit must be fully or partially enclosed to ensure user privacy and operate without requiring internet connectivity for core functions.
Responses are due by April 8, 2026, and must include company identifiers, technical capabilities, and a Rough Order of Magnitude price for three units including delivery. The government requires a delivery timeline of no later than 60 days from the receipt of an award and requests information regarding site preparation, installation timelines, and standard commercial warranties. Detailed requirements are further outlined in the attached Statement of Need dated March 23, 2026. This notice, identified by solicitation number FA2543Wellness, is for planning purposes only.
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